Perform on-demand/ad-hoc backup
An on-demand (ad hoc) backup is performed outside the regular backup schedule.
Ensure the Microsoft 365 app registrations provisioned for the for Microsoft 365 connectors are in an state.
If the assigned apps are not active, the status will display as , and backups cannot proceed. Admin consent must be granted for the provisioned apps before running backups.
- Access the Administration portal.
- Click Administration > Connectors.
- Click the required connector's row.
To search for the required connector, enter its name in the Filter by name field.
Ensure the connector's status is not Pending app activation.
- Click Backup now at the upper left of the page.
- On the Backup now page, do the following:
For the first backup of any connector
For the second backup of the connectors without Deletion/Stubbing policies
For the second backup of the connectors with Deletion/Stubbing policies
The Backup option is available on the page.
Click this option to initiate the backup.
This will initiate a full backup on the source workload.
The Backup option is displayed.
Click Backup to initiate the backup.
This will initiate an incremental backup on the source workload.
The following two options are displayed:
New and Changed Items: Select this for an incremental backup.
All Items: Selecting this option will run the Deletion/Stubbing policy and perform a full backup.
For any subsequent backups you can choose the New and Changed Items option for incremental backup.
The backup is initiated. The duration may vary depending on the data size. If necessary, you can cancel the backup using the Stop Backup option on the Connector service.
- On the Connectors page, the connector's status changes to Initial Running (backup) for the first backup and Running for subsequent backups.
- The Last backup count column reflects the number of items backed up (not applicable for Salesforce connectors).
- Navigate to the Content page and select the Stor linked to the connector. The backed-up data will appear in the left pane. See Browse backed-up data.
For analytics, See Gain insights into storage utilization .
On successful backup completion, the status changes to .
On partial success/failure backup, the status changes to , and registered email addresses receive error or success details.